All features in one place
From the first booking to the last boarding — BookAdria covers a tour operator’s entire working day.
Bookings & scheduling
All departures and bookings in one calendar. Activate days with one click, track occupancy per departure and take bookings online and at the counter — without double entry or overbooking.
- Calendar with occupancy per day and departure
- Several departures a day, stops along the way, capacities
- Overbooking protection — the server checks the spots
- Pricing by age group (adults, children…)
- Cancelling a departure automatically notifies guests
Online bookings — storefront & widget
Every user gets a public storefront with their tours, galleries and departures calendar — in 5 languages. Add the widget to your own site with a single line of code.
- Booking verification with a code sent by e-mail or SMS
- Discount coupons and add-ons (lunch, transfer, equipment)
- A public storefront with your logo, colours and photos
- In 5 languages (HR, EN, DE, IT and SL)
- Works on WordPress, Wix and any CMS.
Booking verification — the end of fake entries
No public booking enters the calendar until the guest confirms their e-mail or mobile number with a 6-digit code. Only real guests hold the spots on board.
- The code arrives by e-mail, and by SMS if you wish
- Valid for 10 minutes, with a limited number of attempts
- The guest can also verify with one click straight from the e-mail
- SMS verification is enabled with one click in the settings
Communication your guests actually love
E-mails sent automatically and in the guest’s language (HR, EN, DE, IT, SL). Fewer “where does it depart?” calls, more 5-star reviews.
Every message and SMS sent is recorded in a log — you always know what went to the guest and when.
Reviews — smartly directed
The day after the trip, the guest is asked for a review. You choose whether the guest writes a review on BookAdria or on another review site.
- An automatic e-mail request the day after the trip
- The request arrives in the guest’s language
Cancellation without stress
Strong southerly wind or an engine failure? Choose a reason, add a message — and within a minute all guests of the departure get a clear notice in their language, with a nudge toward other departures.
Dashboard
Open the app and in 10 seconds you know everything: today’s departures, occupancy, revenue.
- Today’s and upcoming departures with occupancy
- “Needs attention” — alerts you mustn’t miss
- PDF and Excel participant lists for staff
QR check-in
The guest receives a QR code by e-mail when booking. Staff scan the QR code with a phone — seeing the name, number of people, add-ons and the amount to pay. The tour leaves on time, without paper lists.
- Scanning with a phone camera — no extra equipment
- Live guest list: who’s checked in and who hasn’t arrived yet
- Manual code entry when the camera isn’t available
Payment ledger
Payment ledger: a deposit at booking and the rest at the start of the trip — or the guest pays the full amount right away. You always know how much is collected and how much is outstanding — per guest and per departure.
- Deposit + balance — multiple partial payments
- Automatic status: unpaid / deposit / paid
- Collected/outstanding totals per departure
- Note: the guest always pays you
Reports that show where you’re growing
Revenue by month and tour, occupancy, coupon usage and performance per team member — without tallying up notebooks by hand.
- Revenue and number of bookings by season, month and tour
- Performance per staff member
- E-mail and SMS log — a record of every message sent
Try all the features on your own tours
If you need additional functionality, feel free to get in touch. We’ll gladly consider implementing it.